TurnPoint Search is partnering with a prominent family based in NYC to hire a Personal Assistant. To be successful in this role, you must be resourceful and forward-thinking, have a meticulous eye for detail, and have exceptional follow-through. An ideal candidate will have a deep appreciation and passion for art and design, and thrive in a dynamic environment, with the ability to pivot seamlessly from tasks demanding finesse to everyday responsibilities. Responsibilities will include but are not limited to:
- Coordinating extensive commercial and private travel, including extremely detailed itineraries, and acting as a liaison with drivers, airline programs, and charter companies
- Maintaining awareness and execution of detailed calendars, anticipating needs, making experience-enhancing suggestions (dining, nearby sights, etc.), and working for best case timing on all entries
- Overseeing household staff, and manage third party providers and vendors for all household needs
- Maintaining an organized and detailed list of ongoing maintenance items in various households
- Making purchases on behalf of the principals with a keen eye for cost savings including the use of points/miles, credit card benefits, and the like
- Managing family art collection including coordinating with vendors and museums, purchasing and selling pieces, packing and shipping, customs requirements, etc.
- Prioritizing time sensitive matters and shift things accordingly
- Communicating with family, staff, business associates and all others who interact with principals
- Handling confidential matters with discretion and sensitivity
- Contributing to various ad-hoc projects
Requirements:
- 10+ years of experience in an administrative position, with a minimum of 3 years of experience acting as a Personal Assistant
- Ability to work flexible hours, including occasional nights and weekends
- Flexibility to travel when requested
- A no job too small mentality
- Strong interest in, or existing familiarity with, art and design
- Technically savvy including experience with Mac and PC, and G-Suite and MS Office Suite
- Exceptional attention to detail and follow-through, including the ability to multitask and prioritize
- Exceptional communication skills both written and verbal
- Experience partnering with or managing household staff and vendors
Position pays a base salary range of $100,000 – $150,000 per year, commensurate with experience and skill level. There is also the potential for a discretionary bonus.
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